BOARD OF
June 22, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 17, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of June 15, 2011, prepared by the
The
following items, No. 5 through No. 15, are Consent Items and are routine in
nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $54,484.93 for period ending June 14, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 530492 through 531286 for Oklahoma County in the amount of $791,550.78 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive cancelled check as follows: (Document Received)
Check No. 1160034142 dated June 8, 2011, Superior Fire Protection Inc., in the amount of $300.00. Wrong Vendor was chosen, do not reissue.
8. Receive the following litigation:
CV2011-888: Vacating and Foreclosing the right to reopen
CJ-2011-3397: Amended Notice to Appoint Commissioners
CJ-2010-2418: Sheriff Sale
CJ-2011-3900: Judgment
CJ-2011-4004: Quite Title
9. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with Resolution
No. 118-08. This item is requested by Stacey Trumbo, PE,
3-2011-006 $1,023.04
10. Discussion
and possible action for approval of Annual
Financial Statement of the Resale Property Fund as of May 31, 2011, in accordance
with Title 68 O.S. 3137. Requested by Forrest Butch
11. Receive Monthly Report of Fees for the month of May, 2011. (Document Received)
County Sheriff $1,384,313.33
Sheriff Fees $ 128,420.92
Sheriff Incarceration Fees $ 3,135.69
Law Library Fees $ 38,378.47
Revolving Fund Fees $ 45,006.72
Drug Court User Fees $ 2,664.31
Court
Fund Bank of Oklahoma Revolving
Beginning Balance $ 1,279,750.12 $ 1,036,561.79
Deposits & Canceled Vouchers $ 1,329,523.47 $ 55,424.90
Disbursements $ 586,084.47 $ 19,619.22
Ending Balance $ 2,023,189.12 $ 1,072,367.47
9N Restitution $25,695.20
9J Restitution $ 3,265.23
JJC Emergency $ 1,896.26
Culvert Pipe Sales Fund 8206 $ 3,513.73
Total $ 3,513.73
General Fund $ 317,320.89
Clerk Lien Fee Fund $ 8,559.32
UCC Central Filing Fund $ 63,215.48
Records Preservation Fund $ 64,455.00
OK Tax Comm. % of Doc Stamps $ 237,293.76
Mechanic Liens/Investments $ 44,898.16
Refunds $ 20,833.19
Total $ 756,575.80
12. Receive Monthly Report of Fees for part of the month of June, 2011. (Document Received)
Sheriff Fees $ 52,913.37
Sheriff Incarceration Fees $ 626.88
13. Discussion and possible action to approve Resolution
No. __________ disposing of equipment
from the inventory of Oklahoma County District No. 3. These items are broken or obsolete, and are
too costly to repair, and with the requested disposal will be junked in
accordance with the provisions set forth in Title 19 Section 421.
One (1) 3 Cubic Foot Concrete Mixer, C/N DC310-00301, S/N 221201092, acquired 03/31/2003 from Cresent Machinery, 6919 W. Reno, Oklahoma City, OK for $593.00
One (1) Gateway 700X PC, C/N DC236-03244, S/N 0029897812, acquired 03/31/2003 from Gateway Company, 610 Gateway Dr., N. Sioux City, SD 57049 for $3196.00
One (1) Gateway 700X PC, C/N DC236-03246, S/N 0030085828, acquired 05/13/2003 from Gateway Company, 610 Gateway Dr., N. Sioux City, SD 57049 for $3196.00
One (1) Creative Suite Premium Software, C/N DC236-03253, S/N 54013600GA, acquired 12/01/2003 from SHI, 1250 Capital of Texas Hwy SII-300, Austin, TX 78746 for $1016.80
One (1) Project 2003 Software License, C/N
DC236-03255, S/N Y257685, acquired 03/30/2004 from SHI, 1250 Capital of Texas
Hwy SII-300, Austin, TX 78746 for $316.76
14. Discussion and possible action to approve Resolution
No. _________ disposing of equipment
from the inventory of the Oklahoma County Sheriff. These items are broken or obsolete, and are
too costly to repair, and with the requested disposal will be junked in
accordance with the provisions set forth in Title 19 Section 421.
One
(1) Smart Siren, C/N B613-00333, acquired 11/11/2001 from Pursuit Specialists,
418 S. Eagle Lane, Oklahoma City, OK for $702.10
One
(1) Radio Data IDU, C/N B601-01884, S/N 542000645, acquired 11/01/2005 from
Cutter Networks, P.O. Box 8022, Madeira Beach, FL for $574.60
One
(1) Taser, C/N B606-00306, S/N X00-114946, acquired 03/21/2005 from Taaser
International, 7860 E. McClain Dr., Ste. 2, Scottsdale, AZ for $799.95
15. Discussion and possible action to approve
Resolution
No. ________ disposing of
equipment from the inventory of Oklahoma County Community Sentencing. These items are broken or obsolete, and are
too costly to repair, and with the requested disposal will be junked in
accordance with the provisions set forth in Title 19 Section 421.
One
(1) Global Executive Chair, C/N MS102-00002, acquired 06/06/2002 from Scott
Rice, 610 N. Broadway, Oklahoma City, OK 73116 for $188.95
One
(1) Global Executive Chair, C/N MS102-00004, acquired 06/06/2002 from Scott
Rice, 610 N. Broadway, Oklahoma City, OK 73116 for $188.95
One
(1) Global Executive Chair, C/N MS102-00005, acquired 06/06/2002 from Scott
Rice, 610 N. Broadway, Oklahoma City, OK 73116 for $188.95
One
(1) Global Executive Chair, C/N MS102-00007, acquired 06/06/2002 from Scott
Rice, 610 N. Broadway, Oklahoma City, OK 73116 for $188.95
One
(1) Global Executive Chair, C/N MS102-00012, acquired 06/06/2002 from Scott
Rice, 610 N. Broadway, Oklahoma City, OK 73116 for $188.95
One
(1) Global Executive Chair, C/N MS102-00014, acquired 06/06/2002 from Scott
Rice, 610 N. Broadway, Oklahoma City, OK 73116 for 188.95
One
(1) Global Executive Chair, C/N MS102-00018, acquired 06/06/2002 from Scott
Rice, 610 N. Broadway, Oklahoma City, OK 73116 for $188.95
One
(1) HP Laser Jet Printer, C/N MS236-00127, S/N CNCY153448, acquired 09/12/2002
from Gateway Co., 610 Gateway Dr., N. Sioux City, SD 57049 for $399.00
End
of Consent Docket
16. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW12025-1 Highway Materials & Supplies
CW12015 Engineering, Mapping & Blueprinting Supplies
CW12016 Environmental Safety Shoes
CW12019 Tax Statement Printing & Mailing Services
CW12024-1 Highway Construction Services
CW12025-1 Highway Materials & Supplies
CW12061 Uniforms for Juvenile Bureau
District
No. 1
17. Discussion and possible action to approve
a Mutual
Cooperation Agreement between the City of Choctaw and Oklahoma County
pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 603, Title 69, O.S.
1903 (B) and County Resolution 046-08 to reconstruct, improve, repair, and
maintain certain city streets in the City of Choctaw. Agreement shall begin July 1, 2011, and shall
terminate on June 30, 2012. Requested by
Willa Johnson,
18. Discussion and possible action to approve
a Mutual
Cooperation Agreement between the City of Choctaw and Oklahoma County
pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 603, Title 69, O.S.
1903 (B) and County Resolution 046-08 to reconstruct, improve, repair, and
maintain certain city streets in the City of Choctaw and define agreed rates
for patching, mowing, and boom axing.
Agreement shall begin July 1, 2011, and shall terminate on June 30,
2012. Requested by Willa Johnson,
District
No. 2
19. Discussion and possible action to approve a temporary Easement from Harold Manwell, A part of NE Quarter Section 8, Township 12N, Range 1E of the Indian Meridian. Corrective drainage East of Triple X Road, and south of NE 63rd Street. Requested by Brian Maughan, County Commissioner, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
20. Discussion and possible action for approval of Supplemental Agreement No. 1 to Right of Entry (TK 9-01-015) granted to the Department of the Air Force on June 4, 2001 for the purpose of installation, maintenance and sampling of groundwater monitoring wells for an annual compensation to the county of $200.00. Supplemental Agreement No. 1 was approved by the Board on May 1, 2006 and will expire on October 31, 2011. This Supplemental Agreement provides that Right of Entry be extended for a period of five years commencing on November 1, 2011 and expiring October 31, 2016. Requested by Brian Maughan, County Commissioner, District No. 2 and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
District
No. 3
21. Discussion
and possible action to approve Interlocal Cooperative Agreement between Oklahoma
County and the City of Edmond, to assist the City of Edmond in mowing, boom axe
work and herbicide spraying of section line roads as may be requested by the
City of Edmond. This agreement shall
commence on July 1, 2011, and will continue through June 30, 2012. Requested by Ray Vaughn,
Board
of County Commissioners
22. Discussion and possible action to approve Agreement renewal with General Mailing Equipment, Inc. for postage machine maintenance services with rate guard for the term July 1, 2011 through June 30, 2012, at a total cost of $1,556.00. Requisition No. 11108467 has been issued to Mailing Equipment Inc. in the amount of $1,556.00 from General Fund/General Government/Equipment-Vendor Maint. (1001/1100/54157) contingent upon encumbrance of funds. Requested by Brad Holt, Board of County Commissioners Administrator, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Assessor
23. Discussion
and possible action for approval of a Contract
renewal with Thimgan & Associates.
Agreement shall begin July 1, 2011, and shall terminate on June 30,
2012. Requisition No. 1108030 in the
amount of $29,000.00 has been made out to Thimgan & Associates, from
General Fund/Assessor Revaluation/Professional Services- Other
(1001/1400/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan,
County Clerk
24. Discussion and possible action to choose Oklahoma County s Stop Loss Renewal option for the 2011-2012 fiscal year. This item was approved by the Budget Board on June 16, 2011, with the Boards recommendation of renewal of Option No. 1. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve the Renewal Exhibit between Vision Service Plan (VSP) and Oklahoma County. VSP will continue to charge an administrative fee of 15% of paid claims. The administrative fee remains unchanged from the last renewal. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107599 has been issued to VSP in the amount of $25,147.09 from Employee Benefits Fund 4010, contingent upon encumbrance of funds. This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
26. Discussion and possible action for approval of the InvesTrust, N. A. Service Agreement for the County of Oklahoma County Retirement System between InvesTrust and Oklahoma County. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107922 has been issued to InvesTrust in the amount of $295,000.00 from General Fund/General Government/Professional Services-Other 1001/1100/54455 contingent upon encumbrance of funds. This item was approved by the Oklahoma County Retirement Board on May 23, 2011, and the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Exhibits B-1 and B-2 of the Payor Services Agreement between First Health Group Corp. ( First Health ) and Board of County Commissioners, effective July 1, 2011. This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve the Cafeteria Plan Service Agreement Supplemental Exhibit B between Mutual Assurance Administrators, Inc. and Oklahoma County. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107659 has been issued to Mutual Assurance Administrators, Inc. in the amount of $6,000.00 from Employee Benefits Fund 4010, contingent upon encumbrance of funds. This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve the Fourth Amendment to Service Agreement between Physicians Mutual and Oklahoma County. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107601 has been issued to Physicians Mutual in the amount of $674,856.00 from Employee Benefits Fund 4010, contingent upon encumbrance of funds. This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
30. Discussion and possible action for approval of the Administrative Services Agreement renewal between Delta Dental Plan of Oklahoma and Oklahoma County. Oklahoma County will continue to pay an Administrative Fee of 6% of paid claims per month and a Cost Containment Fee of not more than 4%. This Agreement shall commence on July 1, 2011 and terminate on June 30, 2012. Requisition No. 11107603 has been issued to Delta Dental in the amount of $82,395.00 from Employee Benefits Fund 4010, contingent upon encumbrance of funds. This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
31. Discussion and possible action for approval of the Administrative Service Contract Supplemental Exhibit B between Mutual Assurance Administrators Inc. and Oklahoma County to be effective for the plan year of July 1st, 2011 through June 30th, 2012. Requisition No. 11108137 has been issued to Mutual Assurance Administrators in the amount of $1,220,895.46 from Employee Benefits Fund 4010, contingent upon encumbrance of funds. This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
32. Discussion and possible action for approval of the HIPAA Exemption Election Documents and Notice of Privacy Practices for the fiscal year 2011-2012. This election exempts Oklahoma Count as a non-federal governmental agency from certain requirements under the health Insurance Portability and Accountability Act of 1996 (HIPPA). This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
33. Discussion and possible action for approval of the Money Network Stored Value Paycard Service Agreement between Bank of Oklahoma and Oklahoma County to be effective July 1, 2011. Requisition No. 11108458 has been issued to Bank of Oklahoma in the amount of $300.00 from General Government 1100, contingent upon encumbrance of funds. This item was approved by the Budget Board on June 16, 2011. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
District
Attorney
34. Discussion and possible action for approval of Resolution No. __________ Civil Litigation Contract between the Board of County Commissioners and the District Attorney, District 7, during contract term July 1, 2011, through June 30, 2012. Requisition No. 11108582 has been issued to District Attorneys Council in the amount of $607,374.00, from General/General Government/Professional Services-Legal (1001/1100/54451) contingent upon encumbrance of funds. Requested by David Prater, District Attorney. (Document Received)
Emergency Management
35. Discussion and possible action to approve Fire Equipment Agreement with the Newalla Fire Department, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve Fire Equipment Agreement with the City of Luther, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve Fire Equipment Agreement with the City of Spencer, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
38. Discussion and possible action to approve Fire Equipment Agreement with the City of Nicoma Park, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve Fire Equipment Agreement with the City of Del City, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve Fire Equipment Agreement with the City of Bethany, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve Fire Equipment Agreement with the City of the Village, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
42. Discussion and possible action to approve Fire Equipment Agreement with the Deer Creek Fire District, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
43. Discussion and possible action for approval of Letter of Agreement between the Supreme Court of Oklahoma and Oklahoma County for use of space on the Emergency Management radio tower located at 321 Park Avenue, Oklahoma City, Oklahoma. This Letter of Agreement shall commence July 1, 2011, and will end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
44. Discussion and possible action for
approval of Letter
of Agreement between New Cingular Wireless PCS, LLC, and Oklahoma County
for use of space on the Emergency Management radio tower located at 10600 N.E.
71st Street, Oklahoma City, Oklahoma.
This Letter of Agreement shall commence July 1, 2011, and end June 30,
2012. New Cingular Wireless PCS, LLC
agrees to pay
Engineering
45. Discussion and possible action for approval of Resolution
No. ________ renewal of Interlocal
Cooperative Agreement between the Board of County Commissioners of Payne,
Logan, Oklahoma, Cleveland, McClain, Garvin and Murray Counties (CED 5) for
services for project management on county projects funded with County
Improvements for Roads and Bridges (CIRB) Funds. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Environmental
Health and Safety
46. Discussion and possible action for approval
of Agreement
renewal between Walker, Ferguson and Ferguson and Oklahoma County to
provide legal services for defense of workers compensation claims. This agreement shall begin on July 1, 2011,
and end on June 30, 2012. Requested by
Dan Matthews, Director, Human Resources/Environmental Health and Safety, and
approved as to form and legality by John M. Jacobsen, Assistant District
Attorney. (Document Received)
Facilities
Management
47. Discussion and possible action for approval of the following Change Order No. 13 to Oklahoma County E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse, not to exceed $2,495.00. Requisition No. 11108522 has been issued to Lippert Brothers Inc. in the amount of $2,495.00 from County Bonds 2008/County Building Projects/Buildings-Renovation (2032/1206/55010), contingent upon encumbrance of funds. Requested by Mark Stephens, Property Manager and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Original Contract $ 9,839,000.00
Previous Change Order 1 (232,730.00)
Previous Change Order 2 26,610.00
Previous Change Order 3 9,090.00
Previous Change Order 4 11,196.00
Previous Change Order 5 32,179.00
Previous Change Order 6 47,327.00
Previous Change Order 7 6,408.00
Previous Change Order 8 (2,644.00)
Previous Change Order 9 (11,814.00)
Previous Change Order 10 10,257.00
Previous Change Order 11 12,326.00
Previous Change Order 12 7,427.00
Amount this Change
Order
2,495.00
Change Orders 1.68%
48. Discussion and possible action for approval of Amendment No. 3, for Engineering Agreement with GSB, Inc for Oklahoma County Project E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse, not to exceed $26,980.00. Requisition 11107881 has been issued to GSB, Inc. in the amount of $26,980.00 from County Bonds 2008/County Building Projects/Other Services (2032/1206/55370), contingent upon encumbrance of funds. Requested by Mark Stephens, Property Manager, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
49. Discussion and possible action for
approval of Storage
Lease Agreement between Oklahoma County and Naifeh Realty Company for lease
of space at 911 S.W. 4th, Oklahoma City, Oklahoma. The term of lease shall begin on July 1,
2011, and end June 30, 2012. Requisition
No. 11108531 has been issued to Naifeh Realty Co. Inc., in the amount of
$61,100.00, from General/General Government/Building Space Storage
(1001/1100/54103) contingent upon the
encumbrance of funds. Requested by Mark
Stephens, Director, Facilities Management, and approved as to legality by John
M. Jacobsen, Assistant District Attorney.
(Document Received)
50. Discussion and possible action for approval of Standard Long Term Lease Contract with the Board of County Commissioners, on behalf of Facilities Management and Standley Corporation, for one Savin C2828 Copier, includes all-inclusive maintenance, black and white copies at $0.0110 each and color copies at $0.0550, all parts, labor and supplies, (excludes paper). Requisition No. 11108535 in the amount of $2,665.32 has been issued to Standley Corporation from General Fund/Facilities Management/Leased Equipment (1001/2801/55390), contingent upon encumbrance of funds. This agreement shall commence on July 1, 2011, and terminate on June 30, 2012. Requested by Mark Stephens, Director, Facilities Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Juvenile
51. Discussion and possible action to approve Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau, and the Board of Regents of the University of Oklahoma, on behalf of the Department of Pediatrics, Center of Child Abuse and Neglect, who shall provide psychological treatment and consultation of adolescent sex offenders coming to the attention of the County. Agreement shall begin on July 1, 2011, and end on June 30, 2012. Requisition No. 1108245 in the amount of $30,000.00 has been issued to Center on Child Abuse/Neglect from Juvenile Probation Fee Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
52. Discussion and possible action to approve Standard Maintenance Contract between the Board of County Commissioners on behalf of Juvenile Bureau Drug Lab LINK and Siemens Healthcare Diagnostics, Inc., who shall provide maintenance and service for the Olympus AU400 Analyzer, chemicals, and consumables. This agreement is effective July 1, 2011, through June 30, 2012. Requisition No. 11108286 has been issued to Siemens Healthcare Diagnostics, Inc., in the amount of $25,000.00 from General/Juvenile Justice Bureau/Medical and Drugs (1001/5200/54215), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
OSU
53. Discussion and possible action to
approve Cooperative
Agreement between the United States Department of Agriculture Animal Plant
Health Inspection Service-Wildlife Services Division in cooperation with
Oklahoma State Board of Agriculture and the County of Oklahoma County, to
augment the animal and injurious rodent damage control program in
Oklahoma. Pursuant to statutory authority
in 2 O.S. & 12-1,
Planning
54. Discussion
and possible action for approval of Resolution
No. _________ to appoint James L. Benson to the Oklahoma County Planning
Commission, effective immediately to complete the term
of Cheryl Dorrance, ending June
2, 2010. This appointment is recommended
by Ray Vaughn, County Commissioner District No. 3. Requested by Tyler Gammon, Planning Director,
and approved by Gretchen Crawford, Assistant District Attorney. (Document Received)
Purchasing
55. Discussion and possible action to approve Modification No. 4 Amendment of CW8072 renewal of Ceridian Employees Assistance Program. Renewal period is July 1, 2011 through June 30, 2012. This is the final renewal option. This item was approved by the Budget Board on June 16, 2011. Requested by Jane Gaston, Director Oklahoma County Purchasing and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Sheriff
56. Discussion and possible action to approve Jail Services Agreement between the City of Bethany and Oklahoma County for the boarding of municipal prisoners. The City of Bethany agrees to pay the County a rate of $47.99 per prisoner per day. This agreement shall commence July 1, 2011, and shall terminate June 30, 2012. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
57. Discussion and possible action to approve Jail Services Agreement between the City of Del City and Oklahoma County for the boarding of municipal prisoners. The City of Del City agrees to pay the County a rate of $47.99 per prisoner per day. This agreement shall commence July 1, 2011, and shall terminate June 30, 2012. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
58. Discussion and possible action to approve Jail Services Agreement between the City of Nicoma Park and Oklahoma County for the boarding of municipal prisoners. The City of Nicoma Park agrees to pay the County a rate of $47.99 per prisoner per day. This agreement shall commence July 1, 2011, and shall terminate June 30, 2012. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
59. Discussion and possible action for approval of Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Pinnacle Public Services, L.L.C., to provide Inmate Telephone Services. This agreement shall begin on July 1, 2011, and end June 30, 2012. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Treasurer
60. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners and Standley Systems. Lease of the following item: Savin 8060 Copier, includes all-inclusive maintenance, black and white copies at $0.01 each. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requisition No. 11108098 has been issued to Standley Systems, Inc. in the amount of $4,900.00 from Treasurer Mortgage Fee Fund/Treasurer/Printing Equipment (1140/1500/55350), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
61. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners and Standley Systems. Lease of the following item: Savin 9040 Copier, includes all-inclusive maintenance, black and white copies at $0.01 each. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requisition No. 11108099 has been issued to Standley Systems, Inc., in the amount of $3,850.00 from General Fund/Treasurer/Printing Equipment (1001/1500/55350), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
62. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners and Summit Mailing and Shipping Systems. Lease of the following items: Neopost IJ-90 Mail Machine with 30lb scale and Neopost Dynamic Scale with In-Motion Weighing, Maintenance, Meter Rental and Rate Change Protection for the life of the lease. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requisition No. 11108094 has been issued to Summit Business Systems, Inc. in the amount of $8,485.92 from Treasurer Mortgage Fee Fund/Treasurer/Equipment Office Lease (1140/1500/55380), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
63. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners and Standley Systems. Lease of the following item: Savin 9060 Copier, includes all-inclusive maintenance, black and white copies at $0.0078 each. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requisition No. 11108095 has been issued to Standley Systems, Inc. in the amount of $4,500.00 from Resale Property-Budgeted/Treasurer/Printing Equipment (1130/1500/55350), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
64. Approve
all claims,
list available for inspection in the office of the
65. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
66. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
67. Commissioners Comments/General Remarks:
68. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
69. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County v. Correctional Healthcare Management, et al CIV-10-1251, to discuss appointment of representative at mediation currently scheduled for July 25, 2011.
70. Action regarding communications with Board s Attorney regarding Board of County Commissioners of Oklahoma County v. Correctional Healthcare Management, et al CIV-10-1251, to discuss appointment of representative at mediation currently scheduled for July 25, 2011.
71. Adjourn at __________ until 9:00 a.m., Wednesday, June 29, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board